Corporate Housing Factory BV assists employees of companies and other organizations who move to the Netherlands. In doing so, it processes personal data. Corporate Housing Factory BV processes personal data with due care and in accordance with the law. This means that your personal information will be kept confidential and will only be used for communications you request related to the services provided by Corporate Housing Factory BV. We would like to provide the following information about this.
1. Data Controller
The data controller who is responsible for the processing of personal data is Corporate Housing Factory BV, Claude Debussylaan 235, 1082 MC Amsterdam, The Netherlands, registered in the trade register with number 56606338.
2. What personal data & source
Corporate Housing Factory BV processes the following personal data:
- Name, (temporarily) address and place of residence, e-mail, telephone;
- Gender, nationality, marital status, family members;
Other information that is necessary in view of the services to be provided by us, such
as the employer, commencement of employment, date of relocation, accommodation requirements, information about pets, statement of employer, bank account number.
We generally obtain your personal data directly from you or via your employer. In some instances, Corporate Housing Factory BV will collect and aggregate data using cookies. For further details please see point 4.
3. The purpose and legal basis of the data processing
Corporate Housing Factory BV processes personal data for the following purposes:
- Home search and entering into lease agreements;
- Support with moving;
- Arranging services and facilities such as utilities, internet, cleaning services, general;
- Providing service updates and information;
- The handling of complaints and disputes;
- Obtaining feedback about our services;
- Analyzing and monitoring website use;
- Archiving purposes;
Compliance with legal obligations.
The legal basis for the processing is that the processing is necessary for the performance or the entering into of a contract between us and you, for the compliance with legal obligations and for the representation of legitimate interests of Corporate Housing Factory BV and the users of our services. These legitimate interests include the ability for us to offer our services and the ability for expats and their employers to use them.
5. Google Analytics
9. Microsoft Office 365
We use Microsoft Office 365. All the data is stored in one or more data center locations within the European Union. Read more about the protection and privacy policies of Microsoft.
10. Recipients of personal data
We only share your personal data with third parties if this is necessary for the performance of our services. In that context, for example, data can be shared with:
- Real estate agents, landlords; Operators of (Serviced) Apartments
- Relevant government agencies, when legally obliged;
- Your employer;
Other third parties, if Corporate Housing Factory BV is obliged to do so on the basis of
a legal obligation or court order.
Any information you provide will not be used for commercial purposes and will not be sold to third parties.
11. Transfer of personal data outside the European Union
We will not transfer your personal data outside the European Union, unless this is necessary for the performance of our services, for example because we support you in moving to or from the country in question. In such cases – insofar as the country concerned does not have an adequate level of protection as referred to in Article 45 of GDPR – the transfer will take place on the basis of appropriate safeguards as referred to in Article 46 of GDPR, or in accordance with one of the conditions referred to in Article 49 of GDPR, if for example the transfer is necessary for an agreement between you and Corporate Housing Factory BV, or for the performance of an agreement concluded in your interest between Corporate Housing Factory BV and a third party, for example your employer, or because you have agreed to the transfer.
12. Retention of personal data
We do not store your data for longer than necessary for the purposes mentioned under 3. Any data will be deleted no later than 5 years after the end of our assignment, unless the data must be retained for a longer period in connection with a legal obligation.
13. Security Measures
Corporate Housing Factory BV is acting in compliance to GDPR and will take all necessary technical and organizational measures to ensure an appropriate level of security and to protect your data that is administrated by us. Our security measures are, pursuant to technological progress, constantly being reviewed and improved.
14. Your rights
You have the right to request Corporate Housing Factory BV to access your personal data. If the information is incorrect, incomplete or irrelevant, you have the right to request rectification. You also have the right to object to the processing and to request Corporate Housing Factory BV to delete the data.
Insofar as the processing is based on your consent, you have the right to withdraw the permission at any time. Withdrawal does not affect the lawfulness of the processing on the basis of the consent before it is withdrawn.
If you wish to make use of your aforementioned rights, please contact Corporate Housing Factory BV by letter or e-mail using the contact details provided below. Corporate Housing Factory BV will make a decision on your request within four weeks.
You also have the right to lodge a complaint with the supervisory authority. The competent supervisory authority is the Dutch Data Protection Authority (www.autoriteitpersoonsgegevens.nl).
For questions or comments about the processing of your personal data, and to exercise your above-mentioned rights, please contact Corporate Housing Factory BV via: GDPR@corporatehousingfactory.com